24 May [URGENT VACANCY]: External Auditor
TERMS OF REFERENCE
Gender, Child Protection and Disability
Program name & location
Resilience & Sustainable Livelihood of the local communities in the West Kalimantan Sub-Region.
2022-2026 (4 Years)
Resiliency, Livelihood, Value Chain, GEDSI, Community Development, & Climate Change Adaptation
The West Kalimantan Subregion consisting of the Archdiocese of Pontianak, the Sintang Diocese and the Ketapang Diocese are committed to develop joint initiatives in order to anticipate and reduce the risk of threats caused by the rate of deforestation in their respective region.
For that reason, starting from December 2021 the three dioceses above held an onsite ABCD Mapping to design a joint program at accompanied villages. For Dioceses Sintang & Ketapang are going to new villages that they will accompany on this phase. Archdiocese Pontianak is still in the same villages but with different community targets. They have dissected and identified the threats posed by deforestation & climate change. The following are some threats identified as a result of the deforestation & climate change make the inland communities more vulnerable:
- Forest fires (all regions)
- Flood (Ketapang and Sintang, Pontianak)
- Landslides (Pontianak)
- Deforestation (Ketapang and Sintang, Pontianak)
- Smoke Fog (all regions)
- Inland communities become poor, marginalized, and criminalized (all regions).
- The crisis of clean water
- Most people have not been aware of the important value of land for themselves and their offspring.
Other than their vulnerabilities, people in the accompanying areas had also identified their assets and suitable development activities for the project i.e.:
- Strengthening groups & networks
- Community-led value chains, product development and market relationships
- Off-farm livelihood development
- Food crops, home gardening, and livestock/aquaculture development
- Strengthening agriculture for climate change adaptation
- Development of disaster resilience for the community
- Access & management of clean water & drinking water
- GEDSI (including safeguarding) community assessment and implementation of action plans
ABCD reflection and learning for the community, connecting and supporting communities and stakeholders to enhance collaboration and alignment with government.
PURPOSE AND OBJECTIVES
An external evaluation was carried out in November 2021, which highlighted a number of issues and recommendations. The review also found a lack of evidence of how the project has addressed accessibility for people with a disability and opportunities to include people with a disability. Lastly, the project had an objective of improved awareness of child protection, however, the evaluation result did not find evidence whether improved income and community health had any impacts on children or on attitudes toward abuse.
In order to address this, the audit will focus on providing a situational analysis in the target communities of:
- Child protection
- Gender equity
- Disability inclusion
- Social inclusion more broadly
It will analyse the probable challenges of people who are vulnerable due to gender, disability, and social inclusion in implementing planned strength-based development activities.
It will also analyse the existing feedback mechanism, internal reporting & investigation mechanism, and referral mechanism in the project. The auditor will then give recommendations on how to strengthen the system at the project level.
The purposes of the gender, child protection and disability audit are:
- To provide a comprehensive situation analysis of child protection, SEAH (sexual exploitation abuse and harassment), gender, disability, and social inclusion in project target areas.
- To analyse the probable challenges of people who are vulnerable due to gender, disability, and social inclusion in implementing planned strength-based development activities and provide recommendations to tackle the challenges.
- To analyse the existing feedback mechanism, internal reporting & investigation mechanism, and referral mechanism in the project and provide recommendations on how to improve the systems based on the findings, contextual situation, and relevant policies.
The specific objectives of the audit at the community, project, and organisational levels are:
SCOPE AND TIME FRAME
The intended duration for the entire consultancy is expected to be no more than 12 days. The desk assessment and completion of the audit plan (including risk assessment) should be completed and shared with Caritas Australia & Caritas Indonesia before deployment to collect field data. Fieldwork will be conducted in 3 accompanied villages and also include data gathering from various stakeholders including government agencies.
The exact dates and days will be finalised in consultation with Caritas Australia & Caritas Indonesia; however, a tentative schedule of activities is as follows:
- 2 days for desk assessment and fieldwork preparation including developing questionnaire and training on field data collection
- 6 days for field data collection and community feedback session.
- 1 day for debrief workshop which will include representatives from Caritas Australia & Caritas Indonesia.
- 3 days total to write the report, with the first draft due to Caritas Australia by 13 June 2022. The final report is due to Caritas Australia by 24 June 2022.
The gender, child protection and disability audit is being commissioned by Caritas Australia. The audience for the audit will be Caritas Australia and Caritas Indonesia. Caritas Australia will share the results from this audit with relevant and interested stakeholders including the local government and other NGO’s/CIMO’s
METHODOLOGY AND PLAN
The methodology must effectively identify and address through appropriate strategies the barriers that may prevent the participation of people affected by marginalisation, in particular women and girls, children and vulnerable adults, people with a disability, and others who experience vulnerability on the basis of their gender or gender identity, sexuality, indigeneity, race or ethnicity or any other factor. The consultant must demonstrate an understanding of barriers to participation for children and adults with disability and propose appropriate methods to overcome these barriers.
The consultant, in discussion with relevant Caritas Indonesia & Caritas Australia policy and terms, will determine appropriate data sources and methods/tools of assessment, based on the below guidance:
Desk Review. The first stage of the audit should include a comprehensive review of pre-existing data on gender, child protection, and disability, to understand the organisational strengths and gaps.
- Organisational document review (gender, child protection and disability policies, procedures, protection documentation and other related policies and procedures)
- The project design document 2019-2021, annual activity plans, project annual reports 2019/20FY and 2020/21FY, midterm review report, and monitoring reports.
- Literature on the cultural situation as it relates to gender, child protection and disability in the project areas.
Risk Assessment. The consultant should provide a detailed risk mitigation strategy detailing how they will address any risks and safeguarding issues, particularly regarding engaging with children, vulnerable adults, and people with a disability in target locations.
- Details of how groups will be separated during data collection (e.g., people of different genders are interviewed separately).
- Examples of referral and reporting mechanisms (including address or phone numbers) should anyone become distressed during the data collection process.
- Details of the consent process in asking community members to participate.
- Any other concerns.
Field review and work. After reviewing the documentation and the Objectives Matrix, a Data Collection tool should be formulated and submitted to Caritas Australia for review. At each project site, the following should be conducted:
- Key informant interviews (people of different genders and ages at each site – care should be taken to interview a variety of informants).
- Focus group discussions (with at least one group each for people of different genders and one group of children/youth at each site).
- A community information sheet or other communication model describing the fieldwork should be developed including expected behaviours, what the fieldwork will entail and how community members can contribute, how the information will be recorded and stored including how their privacy will be maintained, how the information will be used and feedback to the community, and who and how to contact someone if they have any concerns regarding the fieldwork.
Analysis of data. The consultant should submit for review a detailed outline of the methodology and tools they will use to synthesise and analyse the data collected. It is expected that the consultant will develop approaches for initial community engagement and regular feedback on the findings of the audit with key stakeholders, particularly expected project participants, in accessible formats to enable final community input. Approaches for community engagement and feedback should be outlined in the consultancy proposal.
Prior to the fieldwork and analysis, the consultant will be required to submit an audit plan, including the risk mitigation strategy, data collection tool with details of questions to be asked and schedule of how long will be spent at each field site, for review by CA and Caritas Indonesia. The consultant will also be required to submit a data analysis methodology plan indicating how data will be synthesised and analysed and indicate how data will be protected and privacy maintained.
A draft gender, child protection and disability audit report will be submitted to Caritas Australia & Caritas Indonesia within a week of the conclusion of the field visits. This will enable verification and clarification of information prior to the finalisation of the evaluation report.
A final gender, child protection and disability audit report to be submitted to Caritas Australia & Caritas Indonesia within two weeks of the conclusion of the field visits.
The final report will usually include:
- An executive summary and overall recommendations
- Key findings and analysis of these findings
- Successes/challenges and the reasons for these
- Lessons learned
- Specific recommendations on any aspect of the program, its planning, implementation, management, coordination and other related factors.
- Appendices of statistical data, participant interviews, case studies, photos etc.
REQUIRED KNOWLEDGE AND EXPERIENCE
The gender, child protection and disability audit will primarily be conducted by an external consultant, contracted by Caritas Indonesia. Appropriate Caritas Australia and partner staff will also form part of the audit team. It is essential that the consultant and teamwork closely with local staff from each of the respective areas.
The external consultant will be selected based on the following skills and experience:
- Extensive experience in conducting gender, child protection and disability audits and developing gender, child protection and disability strategies.
- Excellent understanding of context-specific gender, child protection and disability issues, approaches and developments.
- Relevant knowledge and experience in making and implementing feedback complaint handling mechanism, internal reporting & investigation mechanism, and referral mechanism.
- Thorough understanding of the historical, political, social, and cultural context of the area where the project is implemented.
- Experience in conducting and facilitating interviews, focus groups and meetings.
- The ability to respectfully and effectively communicate with diverse groups of people, including children.
- Excellent oral communication skills and the ability to deliver high quality written reports in English.
- Ability to speak and understand Bahasa Indonesia.
The following support will be provided to the consultant:
- Project and partner documentation (including project designs, progress reports, and monitoring reports) will be provided to the consultant.
- Transport, accommodation, meals, and other logistical considerations to be coordinated by Caritas Indonesia in consultation with the consultant and Caritas Australia.
- Interviews and meetings with project participants, staff, and volunteers will be coordinated by Caritas Indonesia in consultation with the consultant and Caritas Australia.
KEY TERMS AND CONDITIONS
- Payment will be on submission of tax Invoice on delivery against milestones.
- All logistics during the field visit including travel, meal, and accommodation visit will be arranged by Caritas Indonesia & 3 Caritas Diocese in the West Kalimantan sub-region.
- All equipment and materials required for the assignment are to be provided by the contractor except where otherwise indicated in the Terms of Reference above.
- Caritas Australia may request written evidence of necessary insurance (including workers’ compensation, public liability, travel insurance and professional indemnity), superannuation, and taxation prior to commencement of the assignment.
In alignment with our Child Protection Policy, prior to engagement successful applicants will be required to undergo an Australian Federal Police check and to sign on to Caritas Australia’s and Caritas Indonesia’s Code of Conduct. If not an Australian resident, a Criminal History Check or Police Clearance Certificate from your country of residence. Additionally, the consultant must also successfully pass two verbal reference checks conducted by Caritas Australia.
Interested candidates /parties should submit their application material by 30th May 2022:
- A cover letter briefly outlining relevant experience with this type of work.
- A curriculum vitae with details of two professional references
- An example of a relevant piece of written work.
- A proposal outlining.
- The proposed approach, methodology and tools for the consultancy,
- Proposed Budget – including daily rate and all costs in relation to international and domestic travel, meals, accommodation, and other expenses related to the consultancy, and
- Timeline and Availability to undertake the consultancy.
- The application shall be submitted to the following email: firstname.lastname@example.org cc email@example.com before the deadline