Contingency Plan: Preparedness Matters – Caritas Indonesia – KARINA

Contingency Plan: Preparedness Matters

03/11/2017
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A disaster could happen anywhere and at anytime, with or without a warning. Therefore, no matter how small the preparedness we do can increase the chances to survive from disaster (1).

One form of preparedness that could be done is by identifying the hazards, making a mitigation plan, and reducing the risk. Disaster nowadays shows that it could befall to anyone and so each one person should be prepared (2). For KARINA, one of the efforts to reduce disaster’s risk is by making a contingency plan. This plan is made to show how far the organization has prepared and to know its capacity if anytime a natural disaster happens and how the organization will respond to that event.

Para peserta workshop melakukan diskusi pleno tentang hasil analisis kerentanan dan kapasitas lembaga (Foto: Martin Dody K).
Participants of the workshop were having a serious discussion to determine the vulnerability and capacity issues (Photo: Martin Dody K).

KARINA’s contingency plan was formed on a workshop followed by the Executive Boards, Executive Director, and Staffs at the Prayer House of St. Mary of Guadalupe, on Duren Sawit, East Jakarta. This activity was done for three days, May 2-4, 2016. And it was facilitated by Mr. Antonius Agus Haryanta, Head chief of API-PRB, DKI Jakarta.

The purpose of this meeting was to understand the function of disaster contingency plan according to KARINA’s main mandate and its scope of work. This meeting also becomes a media to identify the foundation capacity that could be used maximally in emergency response, both inside and outside the DKI Jakarta area. Other than that, from this meeting the participant is expected to organize an institutional contingency plan and to integrate it within the existing programs as well as the future program plans.

The workshop was open with a simple simulation about disaster situation and its response. Then Father Adrianus Suyadi, SJ, the Executive Director of KARINA, conveyed KARINA’s main mandate and its relation to the disaster contingency plan that will be made. Mr. Anton continued the process with an explanation of the contingency plan on the government level and its mechanism. From the first until the last day, the participants do some group work to identify the capacity and vulnerability of the organization. Then Mr. Anton guided the participant to identify the clusters that could be participated by KARINA based on the capacity analysis and vulnerability that were done before.

Romo Adrianus Suyadi, SJ dan Bapak Antonius Agus Haryanta memberi materi pembuka pada hari pertama workshop (Foto: Y. Baskoro).
Father Adrianus Suyadi, SJ and Mr. Antonius Agus Haryanta delivered the first material on the first day of the workshop (Photo: Y. Baskoro).

On the last day, the participant prepared contingency plan document based on the input given in the group work. This document then will be processed by a small team that is in charge of formulating the draft of KARINA’s contingency plan for a natural disaster. After getting an input and improvement from the meeting participant, those draft, then will be legalized to be KARINA’s contingency plan. Hopefully, the document could be a guideline for the disaster response that is in line with the Emergency Response SOP made by KARINA and Caritas Dioceses in Indonesia.

This contingency plan document formulated by KARINA is an effort to make each person working on this organization to be more prepared in dealing with disaster. This document will be developed annualy based on hazard, capacity, and needs that KARINA has. Furthermore, the staffs were also guided to understand the process of making contingency plan and sharing its experience to Caritas Dioceses network in Indonesia. Therefore our colleauges in Caritas Dioceses level also have the capacity and knowledge to plan emergency response activities according to their context. ▪YB

References:

  1. Contingency Planning for Natural Disaster, UNICEF, 2000, hlm. 1.
  2. Lee Witt, James, The Importance of Emergency Contingency Plans, 7 Agustus 2013, dari http://www.emergencymgmt.com/disaster/Emergency-Contingency-Plans-Opinion.html

 

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Yayasan KARINA

Jl. Matraman No. 31
Kelurahan Kebon Manggis
Kecamatan Matraman
Jakarta Timur, 13150
Telp : (+62-21) 8590 6534, 8590 6540
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Email : info@karina.or.id
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